Advisory · Virtual CFO

Virtual CFO for growing businesses

A chartered accountant who works as your part-time finance head: budgets, cash-flow, monthly MIS, bank funding and investor reporting, without the cost of a full-time CFO. The practice is led by CA Amit Kumar Jain from our Jaipur office and works with clients across India.

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Scope of work

What a Virtual CFO does

The scope is agreed in writing before we start and reviewed with you every quarter. Most engagements draw on the areas below.

Budgeting and forecasting

An annual budget prepared with your team, a rolling 12-month forecast, and a monthly comparison of actuals against plan with the variances explained.

Revenue, cost and headcount plans
Scenario and break-even analysis
Runway and burn-rate tracking for funded companies

Cash-flow management

A regular cash position, collection follow-up and payment scheduling, so that salaries, GST, TDS and advance tax are paid on time without surprises.

Short-term cash forecast updated each cycle
Receivables and payables ageing
Working-capital limits and their utilisation

MIS and board reporting

A monthly pack management can read: profit and loss by segment, key ratios, cash, debtors, creditors and the points that need a decision. Board decks for companies with investors or independent directors.

Unit economics (CAC, LTV, gross margin) where relevant
Variance commentary, not just tables
Reviewed with you in person or on a call each month

Bank funding and project finance

CMA data, projections and project reports for term loans and working-capital limits, and liaison with the bank through sanction, documentation and renewal.

Debt-equity structure for the project
Stock and debtor statements, covenant tracking
Renewal and enhancement of limits

Investor reporting and fundraising support

Financial models, data rooms and due-diligence readiness for seed to Series A/B rounds, and the periodic reporting investors expect afterwards.

Financial model and projections for the pitch
Data-room preparation and handling of diligence queries
Term-sheet review alongside your legal counsel

Startup valuation

Indicative valuation using revenue or EBITDA multiples and discounted cash-flow methods, and coordination with a registered valuer where a formal report is required for a share issue or a regulatory filing.

Try the indicative valuation calculator

Internal controls and governance

Approval matrices, segregation of duties, vendor and payroll controls, and a periodic check that they are being followed, so owners and boards can rely on the numbers.

Delegation of authority and payment approvals
Fixed-asset and inventory controls
Oversight of the tax and ROC compliance calendar

Transactions and capital structure

Financial due diligence, valuation modelling and negotiation support when you buy, sell or merge a business, and advice on debt and equity mix when the business changes shape.

Advance tax. Instalments fall due on 15 June, 15 September, 15 December and 15 March, at 15%, 45%, 75% and 100% of the year’s estimated tax. Keeping these dates, GST and TDS inside the cash forecast is part of the monthly routine. Plan your instalments with the advance-tax calculator.

Fit

Who it is for

A Virtual CFO suits businesses that need finance leadership for part of the month rather than a full-time hire.

Owner-managed businesses that have outgrown a bookkeeper but do not yet need a full-time CFO
Funded startups that report to investors every month or quarter
Companies applying for, or renewing, bank limits and project loans
Family businesses bringing in the next generation or professional managers
Indian subsidiaries of foreign companies that need local finance oversight and parent reporting
Businesses preparing for a sale, merger or fundraising

For a longer discussion of what the finance function should look like as a business grows, read our Virtual CFO roadmap. If you also need the books kept, see accounting and MIS outsourcing.

Process

How we start

Discovery call
We understand the business, how the books are kept today, and your commitments to banks, investors and the board.
Diagnostic review
A short review of the books, controls and reporting. You receive a written note of the gaps, with a proposed scope and fee.
Set-up
We agree the reporting calendar, tidy the chart of accounts where needed, and fix the templates for the MIS pack and cash forecast.
Monthly rhythm
Books are closed, the MIS is reviewed with you, and the forecast is updated. The engagement itself is reviewed every quarter.

FAQ

Common questions

How is a Virtual CFO different from our accountant?

Your accountant records transactions and files returns. A Virtual CFO uses those numbers to plan: budgets, cash forecasts, bank and investor relationships, and the controls around money. We work with your existing accountant, or with our own accounting team if you prefer one point of contact.

How much of your time do we get?

That depends on the scope. Most engagements combine a fixed amount of partner time each month with a month-end review meeting, and the arrangement is set out in writing before we begin.

Do you help with bank loans and limits?

Yes. We prepare CMA data, projections and project reports, answer the bank’s queries, and keep the stock and debtor statements and renewals on schedule.

Is the startup valuation calculator enough for a fundraise?

No. The calculator gives an indicative range only. A share issue to investors, and most regulatory filings, need a report from a registered valuer. We prepare the financial model and coordinate the valuation.

Do you work outside Jaipur?

Yes. The Virtual CFO practice is run from Jaipur, and the firm has offices in New Delhi, Ghaziabad and Golaghat (Assam). Clients elsewhere are served through online document exchange and video meetings, with in-person reviews where needed.

Talk to a chartered accountant

Tell us about the business and what the next year holds. The first conversation is free, and you receive a written scope before any work begins.

Request a callback +91 93522 44475